Assistant, Director’s office

Scope of the job

The assistant to the director’s office will provide support to the Director General, in collaboration with the Executive Secretary. The role may include the following tasks:

Main responsibilities / Major Activities

  • Organization of internal meetings, typing of related minutes and following up on the actions list
  • Preparation of external national and international meetings, conferences and workshops: registration, travel arrangements (flight/train), hotel bookings and PowerPoint presentations
  • Handling the logistics for major meetings (Board, GA, etc.): hotel bookings, photocopies, shipments, etc.
  • Follow-up of meetings in Outlook Calendar
  • Preparing the daily follow-up & execute the instructions given by the Director afterwards
  • Typing & dispatching of various types of documents (emails, letters, faxes)
  • Encoding & updating of contacts in the Director’s Outlook or in other appropriate databases
  • Update CV and publications/volume binders, contacts database
  • Other various administrative support
  • Occasionally acting as Stewardess during major meetings (EORTC Groups Annual Meetings, Markers in Cancer conference, EORTC Strategy meetings/retreats, etc.)
  • Maintenance of the EORTC bibliography database


  • Bachelor degree in executive administration
  • Fluent in English and French both written and oral
  • Computer literate with very good knowledge of Microsoft Office suite
  • 5 to 10 years of experience in a similar role
  • Proactive
  • Able to work in strict confidentiality
  • Acute sense of responsibility
  • Able to work within tight deadlines, stress resistant
  • Excellent organizational and communication skills
  • Flexible and adaptable
  • Able to work autonomously
  • Interested in the mission of EORTC

Only selected candidates will be contacted. Thank you for your understanding.

Application Form

*Compulsary fields
Application should be sent in English

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