Senior Events Manager

Main responsibilities / Major Activities

The Senior Events Manager is responsible for overseeing planning and coordinating complete operations of conferences, events and courses within the European region.

The Senior Events Manager is the interface between all stakeholders involved in the project, and he/she facilitates the processes by delivering all operational needs of the conference.

He/she will work in close liaison with the Head of Communication, for the programme, contracts and budgets, and will work with the Events Manager, Events Coordinator and Education Coordinator on all aspects of events and courses management

Organization of Conferences, Fundraising Events and Courses:

  • To work on venue & destination selection
  • To carry out site inspections
  • To develop, implement and manage the organizational aspects related to the assigned conferences in a strategic and effective way
  • To prepare and manage the budget, including reporting to Committees
  • To draft and negotiate all contracts related to the events
  • To coordinate the registration procedures with the Event Coordinator including:
    • Develop registration timelines and processes
    • Prepare the registration budget
    • Plan and manage the onsite registration area
  • To assume and coordinate all logistical support before and during conferences, including:
    • Audiovisuals/IT
    • Telecom
    • Catering
    • Conference material
    • Conference center services
    • Accommodation
    • Local staff
    • Social events
    • Liaison with external partners (media groups, technical suppliers)
  • To manage exhibition and sponsorship activities of the conference
  • To assume and coordinate the conference marketing materials with the Communication Coordinator, including:
    • Printing & development of conference publications such as programme and abstract books
    • Shipment & transport
  • To explore digital platforms for events
  • To Produce statistical reports of the events

Marketing and Communication:

  • Events: develop marketing strategy for EORTC conferences
  • Audiovisual content: support with audiovisual content creation and coordinating resources to support video production, podcasts, photo editing, infographics design as well as social media materials
  • Social media management & content distribution: liaise with Communication Coordinator to plan and coordinate social media and online campaigns as well as manage and cultivate EORTC online community

Preferred qualifications

  • Over 5 years of experience, preferably in medical meetings
  • Experience in coaching a team
  • Experience in organizing large exhibitions connected to conferences
  • Experience in managing large budgets and organizing number of conferences with 2.000 or more attendees
  • Exceptional project management skills and experience, including managing multiple internal stakeholders, external creative agencies, service providers, and international projects
  • Experience in developing communication and marketing strategies for conferences
  • Independent, self-starter who can prioritize and drive deliverables to execution with minimal supervision
  • In-depth knowledge of digital platforms and a desire to learn new technologies
  • Ability to gracefully deal with leadership at the highest level as well as orchestration of overall event programme across teams
  • Innovative and fresh thinking for EORTC to standout in the medical events market
  • Precise and detail oriented
  • Service and flexible mind-set
  • Excellent written and presentation skills
  • Fluent in English, French being an asset
  • Experience in Excel, Word and PowerPoint is a must
  • Willing to travel on a limited scale in Europe and possibly in USA

Application form

Please email your CV and motivation letter to our consultant Mr. Michel Ballieu michelballieu@step2to.eu