Administrative Assistant

Scope of the Job

The administrative assistant give support to both the International Affairs & Policies and Regulatory Affairs departments.

Main responsibilities / Major Activities

Main responsibilities for both departments include, but are not limited to:

  • Planning and organization of meetings, courses and events
  • Encoding the trainings attendances in the relevant database
  • Support in preparation of newsletters
  • Electronic and paper filing of relevant documents
  • Archiving of relevant documents
  • Maintaining access rights in the respective regulatory systems and databases
  • Ensuring timely review and follow up of updates of Standard Documents
  • Printing of documents for submissions
  • Internal quality control: Trial Master File, databases consistency, SharePoint folders etc.


  • Bachelor degree in administration or relevant field or equivalent experience as administrative/ assistant role
  • 2+ years’ experience relevant to the job description
  • Computer-literate, familiar with MS Office tools, including SharePoint and Outlook
  • Ability to multi-task
  • Open minded, curious and proactive
  • Flexible and autonomous, with a strong desire to learn
  • Personal integrity and team player
  • Respectful of deadlines
  • Result oriented and problem solver, who gets things done both through formal channels and informal network
  • Experience of working with teams of volunteers is an asset
  • Excellent communicator both orally and written; with diplomacy
  • Able to integrate in a multilingual and multicultural environment
  • Fluent in English (spoken, written), any other language (French, Dutch) is an asset
  • Capacity to write in lay language (English) is an asset;
  • Strong interest for EORTC mission

Application form

*Compulsary fields
Application should be sent in English

Add files (avoid special characters in file name - use only letters and numbers)

By providing your contact details, you agree that EORTC may use them to handle your request.
For more information, please check our privacy policy